PLEASE READ *ALL* TERMS AND CONDITIONS FULLY BY CLICKING INTO THE TITLE OF THE EVENT ON THE Coombelands WEBSITE AND PAGING RIGHT THROUGH TO THE VERY END AFTER ALL CLASS DETAILS. IN MAKING A BOOKING YOU ARE FORMALLY AGREEING TO BE BOUND BY ALL TERMS - PLEASE DO NOT SUBSEQUENTLY AS FOR THEM TO BE VARIED. 

All horses and ponies must be registered with the British Showjumping rule 79 and ridden by members in accordance with this rule.

Any competitor found schooling in the arenas without permission will be disqualified from the show and reported to the British Show Jumping.

Our Terms & Conditions Withdrawals, refunds, and disclaimers, please read these at the bottom of the schedule when booking.  Stables are paid for at the time of booking and will only be refunded up to 7 days before the show.

Show day start time will be per the published drawn orders as displayed on the website in accordance with BS regulations.  For day one on Friday by 6pm, for day two on Saturday by 6pm. Any queries email equestrian@coombelands-stables.com.

ENTRY WILL CLOSE WHEN THE  SHOW DAY IS FULL OR WHEN DRAWN ORDER TO BE PRODUCED WHICHEVER IS THE SOONER.

Personal Health:

 Personal health do not attend our venue if you or anyone in your party has been in contact with or have in the last seven days prior shown any symptoms of covid 19 virus or any other contagious or infections disease.

Horse Health:

Horses health do not attend our venue if your horse/pony or any other at the yard where your animals are dept or where you have recently stayed have or has equine herpes virus or any other contagious infectious equine disease.  All attending horses and ponies must be vaccinated for flu in accordance with British Showjumping stipulations and horses’ passports must be carried per DEFRA regulations.

Any person or horse adjudged to be potentially showing symptoms of any infection or virus will be required to immediately leave the showground. (No refunds will be payable.)

Warm up:

Warm up time is strictly allocated in groups of EIGHT maximum.   There will be pre warm up areas available for flat work. Please listen to the collecting ring stewards and acknowledge them when they call out your name, they are there to help you.

First Aid:

First Aid There is charge of £5 per rider-day payable, covering first aid.  

There will also be a First Aid tent for any medical needs during the Showjumping hours.

 Coombelands:

Coombelands is a WORKING farm and racing yard.  All children under 16 must be supervised by an adult. The Gallops and XC course are not to be permitted throughout the 14-16^th June under any circumstance.  Please do not allow your children to play in the farmyard by the arena and the gallops and cross-country course are not to be used during this show. 

No horses on Footpaths. This will be signed clearly on the premises.

Please stick to the designated crossing area and be careful when crossing them.

 Dogs:

Dogs must be kept on a lead at all times. No dogs allowed in any of the arenas and please make sure you clean up after your dog.

 Showers / Loos:

Mobile showers and loos will be available in the stable field.

Chemical toilets must not be emptied in the showground toilets.

 Miscellaneous:

Please note the 10mph speed limit on the showground must be observed at all times.

 The purpose of the event is to participate in competitive affiliated show jumping. All attendees must always abide by all rules. Anyone deemed to be breaking any rule or behaving in an unacceptable manner will be required to immediately leave the showground. (No refunds will be payable.)

Entries in advance only. You can book using our Secure Online Entry System:
Payment is secure and it goes directly Coombelands Equestrian.
You will receive an email confirmation of your booking and payment. If not recieved please check your spam folder.

First Aid £5 per rider/ per day. Please note this fee applies per MRL defined rider, per booking party per day.

Hook up: £85 plus VAT the duration from 10am on Friday 14^th June to end of jumping on Sunday 16th June; Please note: temporary 'hook up' power supply cannot be guaranteed to be continuous; if a continuous supply is required, please make your own arrangements.

Stabling: Stables will open at 12pm on Friday 14th June. Stables and sundries may only be booked with entries online via our online booking system. If found occupying a stable that you have not been allocated to and booked and paid for in advance there will be an automatic charge of £50 and you will not be allowed to jump until this fine has been paid. Temporary stables cost - £110 plus VAT per stable for the duration of the show from 12pm on Friday 14^th June and the latest departure after the last class on Sunday 16^th June.  THIS FIGURE INCLUDES STABLING, 2 BALES OF SHAVINGS PER STABLE AND MUCK REMOVAL. Any stabling requests please put it in your class notes. Fail to do so will mean we cannot allocate special requests on the day. Additional shavings can be purchased on site during the show at the stable managers office.

Late arrivals: Please note that the Stable Managers will be on Duty until 9pm. If you are due to arrive later than this, you MUST call this number: 07******** before 08:30pm so that your stable(s) can be unlocked.

Stallions: Stallions must be declared when booking stables. Stallions will only be stabled in the allocated stallion boxes. If you arrive with a stallion having not booked a Stallion box and there are no stallion boxes available, your horse will be sent home.

Fire Extinguishers: All lorries/caravans staying on site must have at least a 1kg fire extinguisher and fire blanket.

**DO NOT BOOK STABLES FOR OTHERS **

*STABLES MAY BE USED STRICTLY FOR A COMPETING PONY ONLY* No tack stores/other animals etc are permitted.

IN THE INTERESTS OF SECURITY INCLUDING BIOSECURITY, SHARING OF STABLING THROUGHOUT THE DURATION, or, TRANSFER OF STABLE BOOKINGS TO OTHERS, IS VERY STRICTLY FORBIDDEN. THE PARTIES CONCERNED WILL BE REQUIRED TO LEAVE THE SHOWGROUND IMMEDIATELY WITH NO REFUNDS PAYABLE. 

REFUND OF  STABLES AND/OR HOOKUP IS AS FOLLOWS: Cancellation of stables/hookup correctly notified by email up until MIDNIGHT OF 6th of June 2024,  a refund is paid minus the following: Any late entry or manual booking fees paid; the online booking system provider's fee; the payment processing provider's fee; a £5 cancellation administration charge applicable per separate booking transaction to be cancelled, or per separate cancellation request made.

For cancellation of stables/hookup notified after MIDNIGHT OF 6th June 2024, NO REFUND NOR 'CARRY FORWARD' NOR TRANSFER TO A DIFFERENT EVENT IS POSSIBLE.

FOR ALL CLASSES : IN THE EVENT OF INSUFFICIENT ENTRIES LOWER PRIZES WILL BE WITHHELD - rule 76.6

Prize giving format at the show will be advised at the event/or on drawn order publication.

Results will be published on the website on the day but will be subject to British Showjumping show office verification. Results may be monitored in real time via the British Showjumping website 'live results' facility and you are recommended to check your result is as you expect in this system on the day.

Prize money will be paid via one or more refund payments to the booking party for the award winning class on the online payment platform, returning to the original payment means used for the transaction(s) refunded. (maximum that can be paid per transaction is the value of the original booking less any refunds already paid back to it - e.g. for on time class withdrawals)

Where winnings exceed the value of all eligible online booking transactions made by the booking party (i.e. made within the past 180 days), we will, then only, request your bank information and pay by bank transfer - FOR YOUR SECURITY PLEASE DO NOT send bank information unless and until asked, This request will be by email from our prime email address and with verification data from the booking included in the request.If you do not wish to supply bank information, a cheque can be posted to you (P&P deducted).

All refunds for prize money payments due will be issued within 14 days of the last day of the  event, in accordance with BS rules. The email included on the refunded booking will be sent notification of the refund having been issued. PLEASE NOTE THAT THE PROCESSING OF THE ONLINE PAYMENT PLATFORM PROVIDERS CAN TAKE TYPICALLY 0-5 DAYS FROM OUR ISSUE TO REACH YOUR ACCOUNT(S). Please therefore allow this time plus 14 days before querying any payments due and be sure to check on your original payment means for receipt.

ANY ACCOUNTS REMAINING UNPAID FOR THIS OR OTHER EVENTS or DEBTS DUE TO THE VENUE, EITHER BY THE AWARD WINNING BOOKING PARTY, OR THE RIDER, OR THE OWNER (actual or as on entry) AS CONCERNED, WILL BE AUTOMATICALLY DEDUCTED FROM ANY PRIZE PAYMENTS DUE.

There will be a tented area surrounded by mobile food outlets during the weekend. We have an oniste Catering truck 'Nosebag' which will provide breakfast and lunch. Details will be sent to competitors nearer the time.  There is a Sainsbury’s within walking distance and an Indian ‘So India’. We will provide entertainment for the children on Saturday night.

Underage drinking is illegal and will not be allowed. Photographic ID will be required. No Glass allowed on the premises.

Affiliated shows are required to repay 50 % of the entry fees in respect of all entry cancellations which are received by the Show Organiser not later than 48 hours before noon of the day on which the first affiliated competition of the show is scheduled to start except in those circumstances outlined in Rule 79.5.

50% Refunds for withdrawals up to 48 Hours before the start of the show.

0% Refunds within 48 hours before the start of the show, event or hire unless your entries can be resold.
No Refunds  on day of the show.

NOTE BEFORE USE:

In English law It is not possible to limit your liability if negligent or fraudulent and any of the below may be challenged and only enforceable if found to be reasonable and fair in the circumstances.

Dated: January 2020

AMANDA AND MARK PERRETT AND LUCINDA CROWLEY

Trading as

Coombelands Racing Stables LLP and Coombelands Equestrian

(“The Owner)

GENERAL RELEASE AND WAIVER OF LIABILITY

Full Name: ………………………………………………………………………………………………………………..

Address: ……………………………………………………………………………………………………...…………..

Post Code: …………….….……………Date of Birth of participant:…………………….....………..…………

I, the undersigned, in consideration of being permitted to be on the grounds of Coombelands Equestrian and Coombelands Racing Stables LLP (the “Grounds”), and being permitted to participate in various related activities while on the Grounds including participation in but not Limited to cross – country, show jumping gallops and equine swimming pool, being permitted to be a spectator or in the vicinity of horses, a player, trainer, owner, attendant, referee or umpire, taking lessons, walking or riding, stabling, livery, or grooming or in any other way handling horses (all of the foregoing by way of example and not by way of limitation) (the “Activities”), by execution of this General Release and Waiver of Liability hereby:

1.     Understanding

Confirm that I understand and acknowledge that activities involving horses can be dangerous and horses can act in a sudden and unpredictable (changeable) way, especially if frightened or hurt.   There is a significant risk that serious INJURY or DEATH may result from any such activities.

2.     Release Waiver

Acknowledge that I knowingly and freely assume all such risks, both known and unknown and I voluntarily participate at my own risk and assume sole responsibility for any injury, death or property damage I may suffer that arises from my participation in the Activities.

RELEASE, WAIVE, DISCHARGE AND COVENANT NOT TO SUE, you or any of your Directors, Associates or employees, for any loss or damage, and any claims, including any claim for death or personal injury (other than caused by your negligence), or injury to me or my ponies, or loss of personal property, whether arising from control or supervision of spectators, providing or failing to provide medical care, first aid, emergency communications, emergency transportation, or design, maintenance or repair of any facility or anything or any other act caused by you or otherwise while I am in or upon the Grounds.

3.     Risk of Personal Property

Confirm that all personal property kept, placed or left on or about the Grounds shall be at my sole risk as to loss, theft, injury or damage and you shall have no responsibility for such loss, theft, injury of damage for any such personal property (including but not limited to ponies, tack and vehicles).

4.     Assumption of Risk

Acknowledge and agree that equestrian activities are dangerous and involve risk of serious injury and/or death and/or property damage and that such activities are extremely dangerous and hazardous.  I consciously and voluntarily assume all such risks, dangers and hazards inherent in these activities. 

I acknowledge that I need to be medically fit enough to participate in the Activities and that it is up to me to liaise with a doctor about this.  I also acknowledge that I should not attempt any activities which are outside of my ability.

I accept full responsibility for myself, my guests, my pupils, my employees and my/their animals.

5.     Damage

Agree to be wholly responsible for all damage caused by me, my guests, my employees, my animals, or anyone on the Grounds with my consent or at my request.

6.     Insurance

Confirm that I have adequate insurance including £5,000,000 of third party public liability to protect my exposure and those of my horses.  I further confirm that if I bring anyone employed by me to the Grounds I will have the appropriate employers’ liability insurance.

If instructing or hosting a clinic, I hold the relevant insurance, including public and personal liability insurance.

7.     Behavior

Confirm that I understand that you expect:

(a)   anyone attending the Grounds to behave and control their children and pets; and

(b)   that all players will participate in an attitude of fair play, good sportsmanship and mutual respect amongst the spectators and players alike. 

I understand and acknowledge the dangers associated with the consumption of alcohol or any mind altering drugs before and during any of the Activities and I agree not to consume alcohol or any mind altering drugs during any of the Activities while on the Grounds and I take full responsibility for any injury, loss or damage associated with their consumption. 

I agree not to take drugs prohibited by law before, during or after any of the Activities.

I confirm that all my employees are legally allowed to work in the United Kingdom.

8.     Safety Equipment

I agree to wear or use any recommended safety equipment while on the Grounds, in particular whilst mounted:

(a)    a helmet;

(b)   back protector; and

(c)    appropriate footwear.

9.     Instructions

I agree:

(a)     to abide by, follow and adhere to all the rules, regulations and by-laws which apply to the Activities or at the Grounds or any instructions given to me or in relation to the Activities or the Grounds from time to time. 

(b)     to follow the directions of any event organiser or official.

(c)     that any misconduct or refusal by me to follow any direction of any organiser or official can result in the CANCELLATION of my participation in the Activities and my immediate removal from my horse NO MATTER where that may occur.

10.  Acknowledgement

Confirm that I have had sufficient opportunity to read this document and having carefully read and understood the above, I fully understand its terms and the risks set forth herein and agree to accept full responsibility for my exposure to such risks.  Furthermore, I acknowledge a full and complete understanding for the limitations of liabilities and waiver of certain rights that I may have and granting of releases contained herein and knowingly, freely and voluntarily consent thereto.

            Name:………………………………………………………….…...Date: ……………………………………

            Signature of person named above …………………..………………………………………………………..

OR

            Signature of Parent or Guardian if under 18 …….…………………………………………………………..

            PLEASE ENSURE THAT YOU HAVE BEEN GIVEN OR OBTAINED DETAILS OF IMPORTANT NUMBERS THAT MAY BE NEEDED IN THE EVENT OF AN EMERGENCY.

IT IS AGREED THAT YOU MUST MAKE YOURSELF AWARE OF THESE DETAILS.

IF IN ANY DOUBT ABOUT ANY OF THE CONTENTS OF THIS DOCUMENTS SPEAK TO AMANDA PERRETT IMMEDIATELY.