Show Date

Mon, Jul 3, 2023

Email:

zoe.cobb@ntu.ac.uk

Website:

www.ntu.ac.uk/brackenhurstec

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Show Secretary: Brackenhurst Equestrian Centre

Nottingham Trent University, Southwell, Nottinghamshire, NG25 0QF
Tel: 01158 485226, Email: zoe.cobb@ntu.ac.uk

Payment Details & Event Fees

Bookings in advance only. You can book using our Secure Online Entry System.
Payment is secure and it goes directly to Brackenhurst Equestrian Centre.
You will receive an email confirmation of your booking and payment.

HALF INDOOR SCHOOL HIRE: Mirrored Half of 55 x 20m - £20.00 up to 2 horses max. Additional horses (up to a max of 4) can be added at £5 extra each.
Other half of school may be used by Liveries/University Staff (if you require guaranteed sole use you will need to pay for the whole indoor (£40.00 per hour) - please contact zoe.cobb@ntu.ac.uk to arrange this).

Terms & Conditions

• We are running our facility hire with any necessary Covid-19 and general rules and terms and conditions in place. PLEASE READ THESE IN FULL BEFORE BOOKING. By booking arena/facility hire at Nottingham Trent University, you are stating that you and any other attendees agree to abide by and comply with these rules, terms and conditions below which MUST BE adhered to at all times.
• Directions to Brackenhurst - Please enter the campus via the main ‘Brackenhurst Campus’ entrance from the A612 Nottingham-Southwell Road NOT the Deliveries Only entrance or other smaller lanes that the SAT NAV may direct you via. From this main entrance, follow the slightly windy road all the way down to a T-junction (you will see a driveway with a garage with a black door in front of you). TURN RIGHT here then keep following the road all the way down to the equestrian centre. You will go round a really sharp left hand bend and then you will see a cantilever gate and the outdoor school in front of you and a horsebox parking area. If this area is full, please follow the road round to the right and park in the next horsebox park on your left.
• Entry to the centre and Indoor School – there is a cantilever gate installed on the approach to the equestrian centre on the bend just before the lower Equine car park. A loop system senses vehicles and automatically opens the gate (slides sideways) during 'working' hours of 8am to 8.30pm each day and then the gate then closes behind you. If for any reason the gate does not open for you, please call the security officers at Brackenhurst on 07786 112005. Access to the indoor school for horses will be via the footpath at the side of the indoor school accessed at the top of the middle school grass paddock at the centre. Access for pedestrians via the above or the white pedestrian door from the top car park next to Harlow 1 yard.
• Indoor School Lights – If the indoor school lights are not already on, the switches to turn them on are on the top of the white plastic kicking boards in the corner of the pedestrian area of the indoor school under the metal cabinet on your immediate right as you walk into the indoor school via the white pedestrian door from the car park. Please call the security officers at Brackenhurst on 07786 112005 if you require help finding the switch.

Indoor School Hire Rules/Terms/Conditions of hire:
1) The University shall not be liable for any injury or damage suffered by the Client or any Event participant except to the extent that such injury or damage is the direct result of proven negligence on the part of the University. 2) The Client shall be liable to the University for the cost of either (at the University’s discretion) replacing or making good any loss or damage to University facilities or equipment occurring during the Event as a result of the actions of the Client or Event participants. 3) The Client agrees to indemnify the University, on a full indemnity basis from and against all losses, claims, damages, costs, expenses and other demands suffered by the University as a result of the Client’s use of the University premises or as a result of the Client’s breach of any of the terms or conditions of this Agreement. 4) The University shall not be liable for death of or personal injury to the Client or any Event participant except where such death or injury is due to the negligence of the University. 5) The University will not accept responsibility or liability in respect of any damage to or loss of any goods, articles or property of any kind brought to or left at the University’s premises either by the Client or a participant. 6) The facilities specified in this Hire Agreement shall be provided for use only by the Hirer and (where applicable) Participants supervised by the Hirer. “Participants” means persons invited or permitted by the Hirer to participate in the Event or activities for which the University’s facilities have been hired under this Agreement and includes the Hirer him/herself. 7) The Hirer shall not sub-let or otherwise give over control of the University’s facilities to any other party without the explicit written consent of the University. 8) The Hirer accepts responsibility for the safety and proper supervision of all Participants and agrees to indemnify the University against any and all claims from Participants or other 3rd parties arising out of the Hirer’s use of the University’s facilities under this Agreement. 9) The Hirer must ensure that all attendees are covered by their own or the relevant organisations public liability insurance. 10) NO REFUNDS for any reason including self-isolation due to Covid-19 unless Government restrictions change in respect to Covid-19 when in this case only, your hire charge will be refunded less the MRL booking fee and a 2.9% + 30p admin fee. Transfer to a future arena hire date up to the value of the hire charge being cancelled, at a mutually convenient time is possible provided that at least 48 hours’ notice is given via email. 11) No client to ride unattended – at least one other person should be present during the session to ensure assistance in the event of an incident/accident. Anyone doing so does so at their own risk. 12) The Hirer must ensure that all Participants wear appropriate clothing and equipment during the Event, to the following minimum standards: a) When working a horse from the ground - headwear to PAS 015, ASTM F1163, SNELL E2001, AS/NZS 3838 1998 or AS/NZS 3838 2003 standard with either a Kite mark or S.E.I. and suitable footwear with heels; b) When riding – headwear to the same standard as specified above and when jumping, it is highly recommended that a BETA Class 3 2009 or 2018 level body protector is worn. 13) The Hirer shall, and will ensure that any Participant under the Hirer’s supervision, shall: a) comply with all licensing, health and safety and other statutory requirements relating to the University’s premises; b) not bring any dangerous or hazardous items to the University’s premises and remove any such items promptly when requested to do so by an employee or any other authorised person of the University; c) comply with the University’s reasonable regulations and instructions in respect of its premises and not act in any improper or disorderly manner. 14) The Hirer shall ensure that: a) Their use of the University’s facilities begins and ends strictly at the times booked only; b) All horses attending must be fully vaccinated against equine influenza virus as per current NTU policy (most recent booster to have be given within 12 months) before being brought on site. Spot checks of passports will be undertaken; c) Participants and their horses access the University’s facilities only via the permitted routes and that Participant’s horses do not enter any pedestrian-only areas; d) Access to the indoor school for horses will be via the footpath at the side of the indoor school accessed at the top of the middle school grass paddock at the centre. Access for pedestrians is via the above or the white pedestrian door from the top car park next to Harlow 1 yard; e) Participants do not use any University facilities or services that are not provided as part of this Hire Agreement; f) Participants place all waste, refuse and litter in the appropriate receptacles; g) All droppings occurring during the Hirer’s use of the facilities are immediately cleared from facility surfaces, walkways and parking areas; h) Participants’ vehicles are parked only in permitted areas and do not block any building entrances, emergency entrances/exits or other campus access routes; All horse vehicles to be parked in the equestrian centre bottom parking areas opposite the outdoor school and school grass paddock; i) That no horses to be left unattended outside vehicles; j) Dogs are kept on a short lead at all times and cleared up after immediately; k) In the event of an incident or accident or if you require help or to report suspicious activity, please call the duty officer on 07786 112005 to inform them of the incident; l) In the event of an incident or accident whereby you need to call the emergency services (call 999) please quote the following what3words to the emergency control centre during the call: Brackenhurst Equestrian Centre – smile.dolphin.infringe; m) All doors/gates to the schools (including access routes) are kept closed at all times other than when a horse/rider is entering or exiting an area; n) Mobile phones are not used whilst mounted or working horses from the ground; o) Participants observe the University’s no-smoking policy; p) At the end of the Event all University equipment used for the Event is put away tidily and promptly and that lighting is switched off. 15) The University shall be entitled to apply a surcharge of up to 25% of the value of the Hire Charges for clearing of droppings, litter waste or refuse which is not properly disposed of by the Hirer or Participants. 16) The University shall be entitled to eject from its premises any person who behaves in a threatening, abusive or otherwise unreasonable manner. 17) The University shall be entitled to immediately terminate the Event if, in the University’s reasonable opinion, the Event is not being conducted in a safe manner, or does not comply with these terms & conditions or the conduct of organisers or participants causes a genuine concern for public order. 18) If, after signing this Agreement, the Hirer wishes to make and the University agrees to a variation in the facilities required, the University shall be entitled but not obliged to revise the Hire Charges accordingly. 19) Force Majeure - If, by reason of any occurrence beyond the reasonable control of the University (including but not limited to industrial action, civil commotion, pandemic, war, fire, explosion, or service failure by a Utility provider) the University is unable to fulfil its obligations under this Agreement, the University shall ensure that the Hirer is notified of the occurrence at the earliest opportunity and the University shall be entitled to cancel this Agreement by notice in writing to the Hirer and shall have no financial or other liability to the Hirer as a result of such cancellation. 20) The University shall be entitled to cancel the booking by giving to the Hirer at least 48 hours written notice in advance of the Hire Date, in which case the University shall have no liability whatsoever to the Hirer. In the event that the University cancels the booking at shorter notice, its maximum liability to the Hirer shall be in the form of compensation equivalent to the value of the Hire Charges, and the University shall not be liable in any way for any other costs or expenses incurred by the Hirer or Participants as a consequence of the cancellation. 21) The University shall not at any time have any liability whatsoever to any Participant (other than the Hirer) or any other third party as a consequence of this Agreement. 22) The University highly recommends that the hirer/participant does not attend, work or ride alone when using the equestrian centre facilities. Those doing so, do this at their own risk. 23) The University shall be entitled to refuse future bookings with the participant if any of the above rules, general terms and conditions are not adhered to.