Show Date

Sun, Oct 10, 2021

Closing Date

Sat, Oct 2, 2021

Email:

mandywilli13@gmail.com

Website:

www.hailshamec.co.uk

---

---

Show Secretary: Hailsham Equestrian Club

Woodside Cottage, Rushlake Green, E Sussex, TN21 9QR
Mobile: 07786965624, Email: info@hailshamec.co.uk

Show Information

Closing date: Sat 2nd October 2021 or earlier if full.
This competition is ideal for first-time trec competitors. The competition gives you the chance to ride around farmland and small amount of country lanes. Classes for individuals and pairs. Pairs do the obstacles and control of paces separately but go out on the orienteering phase together.

The POR (Orienteering) – ALL COMPETITORS to be given a pre-marked route map.
Phases for all classes:

Phase 1. PTV - Obstacles.
A timed course involving 10 obstacles aimed to simulate what you might meet on a hack. Some may take place dismounted. You can decline to do an obstacle without being eliminated but you must stop and tell the judge of that obstacle. No mounted jumping – (body protector optional)

Phase 2. Control of Paces.
Horse required to canter as slowly as possible along a measured track (up to 150m in length) then walk back as fast as possible along the same distance. Points given on a sliding scale. Maximum of 30 points for each. A break of pace results in a zero score for that pace.

Phase 3. POR ( Mounted Orienteering).
An optimum speed and orienteering course marked out of 240 points, these may be lost for any full minute under or over the optimum time or for any error of course. The distance will be no more than 10k maximum. Competitors will be given a pre-marked map to follow. There may also be tickets or markers along the route which must be noted down, these show you are riding correct route. In pairs classes this section is ridden as a pair. If a rider / pair returns to the venue without having passed through the finish checkpoint (i.e. still in possession of their record card), they must report to the secretary’s or an official immediately.

The route will be a mixture of farmland, bridleways, and small amount of roadwork. PLEASE TAKE CARE RIDING ON FARMLAND AS CROPS MAYBE GROWING OR LIVESTOCK GRAZING.

COMPULSORY EQUIPMENT (for POR phase)
• Approved hard hat (hard hat changed in 2017 please check current required standard).
• Headcollar and Leadrope or combination bridle.
• Medical Armband with emergency phone numbers for the event (tba)
• Horse ID with rider details and emergency phone numbers for the event (tba)
• High Vis Clothing (minimum fluorescent strips on rider’s torso) for the orienteering.
• Mobile Phone (it must be carried on rider and switched on).

Recommended POR Additional Equipment (for all riders) – NOT COMPULSORY. v• Compass
• Hoof Pick
• Pens (for map marking – ideally two colours, permanent ink with thin nibs, red and fluorescent orange are popular for route marking, and black or blue for notes).
• Waterproofs

Every competitor whether competing as an individual or as part of a pair should carry all of the compulsory equipment listed.

Helpful Equipment for POR phase.
• Map Case
• Drink / snack for rider
• Coins for emergency phone call
• Digital watch (or stopwatch).

Hard Hat and Medical Armband are required for ALL phases of the event. Tack used must remain the same for all 3 phases.

First Aid cover and Vet on call.

COVID
To ensure everyone’s safety for this event, if we are required to undertake any special measures for the event, we will advise nearer the time (as things change).
Results will be worked out after the event and posted on-line. Rosettes will be sent in the post (please bring a Large SAE envelope on day – hand into secretary).
Riders are permitted to wear soft face masks if preferred, but not fixed to hat.
No catering – please bring your own refreshments.
Please respect each other, and the organisers by following any instructions you receive on the day.

Payment Details & Event Fees

Entries in advance
You can book using our Secure Online Entry System.
Payment is secure and it goes directly to Hailsham EC.
You will receive an email confirmation of your booking and payment.

Entry fee: £30 per class - members of Hailsham Equestrian Club £35 per class - non members (Entry Fee per competitor).

Prize Information

Prizes: Rosettes to 6th place. Best HEC member Rosette in each class. Specials for all Finishers.

Withdrawals/Refunds

Entries must be received by the closing date. Withdrawals up to this date will receive a full refund. Refunds after this date may be subject to an administration charge and will be entirely at the organisers’ discretion. In the case of illness of rider or horse, a refund will only be possible with a doctor’s or vet’s certificate. In the event of cancellation of the event due to circumstances outside the control of the organisers, entry fees will be refunded less £5 administration charge.

Terms & Conditions

Competition is open to all horses and ponies providing that they are a minimum of four years old in 2021 (i.e. a horse born in 2017 may compete in 2021). Mares more than four months pregnant should not be competing. Competitors must hold suitable third party liability & personal accident insurance (COPY TO BE SENT WITH ENTRY or can be scanned and emailed) or be a BHS Gold member, Trec GB RED member or BRC member. Riders under the age of fourteen on day of competition may only compete in Pairs classes and must be accompanied by a rider of 16 years or older. Pairs ride together for POR and separately for CoP and PTV. Parents/guardians of competitors under the age of 16 will be required to complete a Parental Consent Form available from the organiser. Clearly visible coloured tail wraps/ribbons should be worn to advise other riders of a potential hazard – Red = Kicker, Green = young/inexperienced horse, Blue = Stallion. If the horse/pony is a stallion then a stallion disc should be worn on both sides of the bridle. No rider will be permitted to start any phase of the competition unless wearing a hard hat, which meets the latest BRC Standards (details available on BHS & BRC websites). Any other standards are NOT acceptable. If in doubt, consult the organiser. Riders must wear suitable riding footwear, or use suitable enclosed stirrups. Standing Martingales and other fixed reins are forbidden. Whips must not exceed 75cms (1m for side-saddle). Spurs if worn must be rounded, not exceeding 3cms in length and pointed downwards. Horse must travel and have a valid passport with them, spot checks maybe carried out.

During the POR phase riders must wear fluorescent/reflective hi-viz clothing. The minimum requirement is clearly visible fluorescent strips (or garment) on the rider’s torso. It is strongly recommended that this is also reflective, and is supplemented by a fluorescent/reflective hatband and fluorescent/reflective hi-viz on the horse.

Medical armbands or equivalent ID are compulsory and must be worn for all three phases of the competition. The medical armband should include basic information to help any First Aid staff to assist you and should be easily visible/ Information should include: Name, Address, Next of kin with contact details, competitor number, emergency telephone number for event and any relevant medical information (e.g. allergies, any current medication). ID will also be required to be carried on the horse during the POR. This should be visible, and should consist of (minimum) competitor number, and emergency telephone number for event.

Horses wearing a running martingale, must have a headcollar and leadrope on or carried with, for the PTV and POR phases.

Health & Safety
The event organisers will take all reasonable precautions to ensure the health and safety of everyone present. For these measures to be effective, everyone must take all reasonable precautions to avoid and prevent accidents occurring, and must obey the instructions of the officials and stewards for the duration of the event

First Aider will be present for the event and should be summoned through an official in the event of an accident. The event organisers may provide contact telephone numbers for emergency veterinary service if needed.

Competitors are asked to safeguard valuable tack and possessions. Neither the event organisers nor the land / course owners can accept responsibility for loss or injury to persons or animals howsoever caused. Dogs must be kept on leads at all times.

All horses should be adequately shod prior to competition as there will not be a farrier available.

Helpers - All Trec competitions rely on the support of volunteer judges and helpers. Can you or anyone coming with you lend a hand ? No experience necessary.