Secretary: Rebecca Boylan email: rebecca.boylan03@gmail.com or mobile: 07825 723653 (Texts only please & not after 7 pm)

The event will be run under the BRC COVID 19 guidelines and Highbrook COVID 19 location rules.  Please make sure you are aware of these guidelines.

Times will be allocated for warm-up (28 mins) and tests (10 mins). (Arrive - Compete - Leave)

** NO CALLERS WILL BE PROVIDED - if you wish to have a caller please make your own arrangements**

 Please make sure you enter if a competitor is junior in the class notes. If this is not added the competitor will be treated as a senior.

  **Fancy Dress Encouraged**

Guidelines for the current COVID-19 situation.

·       Entries are limited to allow extra time to maintain the required social distancing.

·       A ONE-WAY system will be in place which MUST be followed. It will direct you from the lorry park to the warm up at one end of the large outdoor arena and, after you have completed your test, you will be directed to leave at the opposite end of the arena to return to the lorry park.

·       There will be a maximum of 4 horses allowed in the arena at any time. To ensure this, competitors will be given a warm up time and a separate test time. This will be closely stewarded to ensure the correct and smooth running of the event.

·       No gathering of spectators in the entrances to the warm up and test arena will be permitted, as the 2 metre distancing rule must be maintained.

·       Vaccinations and Passports - Horses’ vaccinations should be up to date. Spot checks of passports may take place.

·       Catering - There will be NO catering at this event, so please bring your own refreshments.

·       Toilets – Toilet facilities will be available adjoining the Highbrook indoor arena. Anyone using this Highbrook facility must adhere to the strict hygiene rules using the cleaning products provided.

·       Results and Sheets - An SAE must be brought and handed over to the Steward upon arrival at Highbrook entrance gateway if your wish to receive your sheet. 

      Score sheets and rosettes will the posted after a 72 hours holding time. This is within alignment with Covid-19 requirements.  All Results will be added to My Riding Life and the WVRC website (www.wvrconline.co.uk) latest the day after the show. 

·       Once you have completed your tests, you should leave the venue ASAP.

·       Spectators - We ask that you only bring 1 or 2 people with you, as we need to restrict numbers at the venue to minimise the risks caused by overcrowding. Whilst on site, competitors and visitors should maintain the 2 metre distancing rule. 

·       Managing hygiene - • There will be frequent cleaning with disinfectant, with close attention paid to common touchpoints like door handles, gates and any shared equipment, such as pens, clipboards etc. Hand sanitiser will also be available for visitors/participants. 

·       Visitors and competitors are asked to be mindful not to touch unnecessary things. 

These rules are in line with current government and BRC guidelines. 

Highbrook guidelines

·       Entrance/exit gate must be left securely fastened.

·       A maximum speed restriction of 5 mph applies to all vehicles.

·       Horses/Ponies must remain in walk only when going to and from the Warm-Up or Competition Arenas.

·       All hay and dropping to be cleared. Tools are provided across the venue.

The WVRC Committee thanks you for your cooperation and wishes you good luck!  

We hope to see you again at future WVRC events.

3·       Bookings in advance only. You can book using our Secure Online Entry System.

·       Payment is secure and it goes directly to Wey Valley Riding Club.

·       You will receive an email confirmation of your booking and payment.

·       Entry fees: £12 members/£16 non members per class.

NO Online booking fee!

·    Results and Sheets - An SAE must be brought and handed over to the Steward upon arrival at Highbrook entrance gateway if you wish ro receiveyour score sheet.

      Score sheets and rosettes will the posted after a 72 hours holding time.  This is within alignment with Covid-19 requirements.  All Results will be added to My Riding Life and the WVRC website (www.wvrconline.co.uk) at the latest the next day. Once you have completed your tests, you should leave the venue ASAP.

·       No refunds after close of entries.

·       Strictly no substitutions without prior approval of the event organisers.

2Rules & Conditions of Entry

1.     Neither WVRC or the venue accepts liability for any accident, injury, loss or damage to persons, animals or property, however caused.

2.     Events will be run under British Riding Club rules. See BRC’s website for full details.

3.     Hats to the minimum standard must be worn at all times when mounted or handling horses, with harness properly adjusted and fastened. Failure to do so will incur elimination with no refund. The minimum standard includes hats marked PAS015:1998 or 2011, all SEI, ASTM F1163:2004a or 04a, SNELL E2001, all SAI AS/NZS 3838 2006. Skullcap hats must be worn with a silk. Competitors are responsible for ensuring their hat meets the required standard.

4.     It is advisable to wear a body protector in any class involving jumping.

5.     Entries will be processed on a first come, first served basis.

6.     Classes may be split/limited at organiser’s discretion.

7.     Entry fees must accompany entry forms. No entries will be accepted by telephone/email.

8.     Refunds will only be issued subject to a signed Vet/Doctor’s certificate, subject to a £5 admin fee per class.

9.     Horses/ponies can be ridden only once in each class.

10.  The decision of the judge is final in all matters.

11.  The Organisers/Committee reserves the right to cancel, add to or amend the classes.

12.  The Organisers/Committee reserve the right to eliminate any competitor who, in their opinion, places him/herself or others in any danger or who fails to observe the rules in this schedule.

13.  Stewards instructions must be followed at all times.

14.  Misuse of whips or spurs will incur elimination. Blatant use of bad language may result in the competitor being eliminated and/or barred from further competitions. Aggressive behaviour to Stewards or Organisers may result in the competitor being eliminated and/or barred from further competitions.

15.  Objections must be made directly to the Secretary in writing within 30 minutes of the relevant incident, accompanied by a £20 deposit which will be refunded if the objection is sustained

16.  Should the event be cancelled, entry fees will be refunded, less £5 per class administrative costs.

17.  To compete as a Junior you must not have reached the age of 18 before 1st January this year.

18.  All dressage test are current tests.

19.  Dogs must be kept on leads at all times.

20.  Horses who are not competing are not allowed on the show ground without prior permission from the Organisers.

21.  Stallions must wear a stallion disc and wear a white ribbon. Stallions may not be ridden by a junior.

22.  Please note that photographs and footage may be taken throughout this event. These may be used by us for marketing and on our website and in social media. Please contact the event organiser if you have any concerns or if you wish to be exempt from this activity.

23.  Strictly no substitutions without prior approval of the event organisers.