Show Date

Wed, Jul 8, 2020

Email:

bookings@lodgefarmcrosscountry.co.uk

Website:

www.lodgefarmcrosscountry.com

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Show Secretary: Lodge Farm Cross Country

Bramble Reed Lane, Matfield, Tunbridge Wells, Kent, TN12 7ET
Tel: 07814 389551 (General Enquiries), Mobile: 07966 524791 (On the Day), Email: bookings@lodgefarmcrosscountry.co.uk, Website: www.lodgefarmcrosscountry.co.uk

Show Information

(UPDATED 14 MAY WITH COVID-19 BOOKING TERMS)

Booking
• Online bookings only will be allowed. Payment (£25 per horse) must be made online – no cash bookings. By booking online in advance you will be accepting the terms and conditions. There is no need to sign in when you arrive.
• We will be strictly limiting the number of horses on the course and booking slots will be every two hours to ensure the facilities are never congested. We will be reviewing this on a weekly basis depending on demand and, of course, any government updates.
• Although you are booking a two-hour slot, please ensure you arrive and leave within this time. Do not arrive earlier and you should leave as soon as you have finished riding. This is an exercising not socialising opportunity!
• If you are running late for whatever reason please let us know (ring 07814 389551/07966 524791) and we can assess whether or not you can start late/move to the next slot. That way we can ensure there is no congestion.

Parking
• The entrance gate from the lane needs to be kept shut AT ALL TIMES (as other gates will be left open). There will be hand sanitiser available to use on both sides of the gate. Please make use of it or wear a pair of gloves.
• We will be marking out parking spaces in the field. Please stick to them for your own safety.
• No horses are to be left tied to lorries unattended as we do not want to risk them getting loose and needing catching. Where possible please tack up in your lorry.

Access to the course
• There will be separate entrance/exit gates onto the course that will be left open to minimise contact points and avoid congesting gateways. Please follow the signs.

Riding
• To align with government guidelines, you may only exercise in groups of no more than two unless you are exclusively with members of your household. Coaches may coach individual riders only – no groups.
• Riders must be accompanied and each booking is allowed ONLY 1 non-riding person, for example: instructor/family member or friend in the same household. No accompanying children are permitted.
• Please note that the footpath which runs along the hedge in the lorry park and continues across the schooling fields has been very busy recently. It is really important that you look out for – and give priority to – walkers.
• No dogs are allowed on site.

Toilets
• These will be closed at the moment.

Cancellation terms
• Lodge Farm reserves the right to cancel your booking in the event of adverse weather.
• We will accept re-scheduling/cancellations up to 24 hours before your booking. Please note, re-scheduling is free of charge however cancellations in this period will carry a minimum £1 refund cancellation charge (in addition to your booking fee) to cover administration fees.
• We will not accept cancellations/rescheduling within 24 hours of your booking. Refunds will only be applied in certain circumstances at the discretion of Lodge Farm. (Re-scheduling terms and cancellation fees will be applied as above.)

General Rules
You must have an up-to-date body protector and a hat without a fixed peak.
Please have consideration for other riders using the course as they may be inexperienced or riding young horses and do not use the fields for galloping or racing.
The footpath crossing the course is well used and priority must be given to walkers. Please make sure the footpath is clear before using jumps in the vicinity.
We reserve the right to ask people to leave if they do not abide by the terms and conditions of use of the facilities.
In the unlikely event that you will require an emergency vehicle, the postcode for the farm is TN12 7ET. The grid reference for the main cross-country field is TQ 65237 41017.
For any queries about your visit please ring 07814 389551 (Ellie) or 07966 524791 (Nicky).

Other useful phone numbers:
Vets
Putlands, Paddock Wood 01892 835456
Bell Equine, Mereworth 01622 813700

Nearest hospital:
Tunbridge Wells (Postcode:TN2 4QJ) Tel: 01892 526111

Payment Details & Event Fees

Bookings can be made online, by telephone (01892 722273) or email (bookings@lodgefarmcrosscountry.co.uk).
If you have booked by telephone or email, you must sign in and pay (by cash or cheque) on arrival before riding.
The fee is £25 per horse (plus booking fee).

Terms & Conditions

When booking online, the person making the booking and the payment accepts responsibility for informing the riders that he/she has booked for of the terms and conditions of the disclaimer. In turn, it is a condition of riding that all riders accept the terms and conditions of the disclaimer.

Riders are advised that they should read the points of the Disclaimer and adhere to them.
1. It is a condition of riding at Lodge Farm that all riders must wear a riding hat and a body protector conforming to current British Eventing standards.
2. All riders must be accompanied by another responsible adult (who can also be riding).
3. Riders should not attempt any feat that is beyond their level of skill, experience or knowledge.
4. All signs should be adhered to.
5. Save for the death or personal injury caused by negligence, Lodge Farm will not accept liability for any accident, loss, damage, injury or illness to riders, horses, ponies, owners, spectators, property, vehicles and their contents and accessories or any other person or property whatsoever, whether caused by their negligence, breach of contract or any other way whatsoever.
6. It is a condition of riding that riders and their owners/trainers/parents (if the rider is under 18) and accompanying personnel have inspected the conditions and facilities prior to riding and that they are satisfied that the ground conditions, the construction and maintenance of the facilities and jumps are safe and acceptable to them. The owners of Lodge Farm are not responsible for the ground conditions or damage caused to the ground or fences caused by other users and animals.
7. Persons hiring the facilities do so at their own risk and Lodge Farm cannot be held responsible for any accident, loss or injury.
8. Please clear up after your horse and remove any droppings/ hay.
9. Lodge Farm reserves the right to cancel any reservation without notice and/or refuse admission. They cannot be held responsible for any consequential loss or liability, however caused.
10. I agree that the terms set out above are valid for the year 2020.
11. When signed online, the person making the booking takes responsibility for informing all the people that he/she is booking for of the clauses and terms found in this disclaimer, and guarantees that all riders are competent at using the facilities.

I have read, understood and fully accept the above terms and conditions for using the facilities and confirm that I use the facilities entirely at my own risk. Acting on behalf of all riders booked in by me, or their parents if under 18, I guarantee that all riders are competent to use the facilities at Lodge Farm.