Payment must be received in advance of the hire, using our online booking system. No refunds will be given for arena hire. If you wish to transfer your booking to another time, Summerhouse require 24 hours’ notice confirmed in writing via email. If you experience any problem with your hire, please see a member of staff in the show office or email your query to us at shows@summerhouseequestrian.com.
Please check into the show office before using the Olympic Arena. Hire times must be adhered to, if this time period is not respected an additional charge will incur for the additional time overrun or the slot will be forfeited. Only access the arena you have hired and refrain from using any other arena, unless otherwise stated.
Please pick up all droppings in the arena before departure. Any droppings left in the arena after the hire will incur a £10 charge.
All breakages are to be reported to the Show Office and paid for before leaving the facilities. Failure to do so will result in an additional charge of £10 per unreported item. Costs include but are not limited to: Broken Pole - £20 each Broken Wing - £40 each Broken Filler - £30-50 each (depending on damage) Damaged Trees/Plants - £20 each.
SEC T&Cs
1. The show organisers reserve the right to refuse entries without assigning a reason.
2. The show organisers have the right to cancel any part or the whole of the show.
3. No unauthorised persons shall enter the competition or collecting rings.
4. All unaccompanied competitors must provide the Show Organiser with a contact telephone number in case of an emergency - as per British Showjumping Rule 31.5.
5. All horses/ponies/travel companions must have up to date vaccinations against Equine Influenza, with annual boosters within 12 months but not less than 7 days before coming onsite as per BS Rule 42.5 and BD rule 4.9.
6. The judges’ decision is final. All objections must be lodged in writing with the Show Secretary within 30 minutes of the completion of judging of the competition involved. A deposit of £20.00 must accompany the objection, which will be returned if the Jury of Appeal upholds the objection.
7. Correct and safe dress must be worn at all times. Protective headgear must be worn at all times when mounted on any part of the showground. It is the duty of riders and in the interest of safety, to ensure that their headgear provides proper protection, is correctly fitted and remains in place.
8. All owners and riders (where applicable, parents or guardians) of horses/ponies competing in any Jumping/Dressage event shall be deemed to be subject to the Rules & Regulations of British Showjumping/British Dressage.
9. Each competitor, owner or where applicable, parent or guardian, shall be solely responsible for consequences of loss or damage done to, occasioned by, or arising from any animal in their care and indemnity the Show organisers & Summerhouse EC, their officials, agents & invites against all liabilities, damages, actions, claims, proceedings, costs and/or expense in relation to or arising from his/her presence at the show.
10. The show organisers nor Summerhouse EC, their officials and agents cannot be held responsible for any accidents, theft, loss or damage, how so ever caused, arising out of or at the show.
11. Please note that if shows are busy we may restrict entries and close classes. To guarantee an entry please pre-enter online. Entries will only be taken on the day if space and time allows.
12. All Payments must be made by cash or cards only.
13. Any entries unpaid by the end of the show day will incur an additional £10 admin charge. This includes declined cards and for each returned/damaged cheques.
14. Riders competing in any class before entering will be charged an additional £3.
15. No refund of entry fees as stated in the relevant Societies Rule book (BD Rule 53 and British Showjumping Rule 81.5).
16. In the event of entries carried over or transferred, all show credit or held entries must be reused within one year of the original show date. Any credit or entries not used will be forfeited after this time.
17. Unaffiliated competitions will be run in accordance to the Rule Book of the relevant discipline.
18. Prize money in accordance with British Showjumping Rule 76.6 and British Dressage Rule 58. Prize money not collected on the day will be forfeited.
19. Rules on stallions as per as per BS (Rule 102.13) and BD (Rule 87) found in each discipline’s respective Member’s Handbook.
20. Medical cover in accordance of British Showjumping rule 73.8e.
21. All dogs to be kept on leads at all times including in the lorry park.
22. There is a £20 fine for any dog mess not picked up.
23. There is a £10 fine for any horses found digging a hole in the car park.
24. There is a £50 fine for any horse poo/haynets emptied out onto the car park.
25. There is a £10 fine for any painted poles, used as ground poles.
26. Due to the huge volume of traffic on and off the site, we are unable to keep the main entrance gate closed. Please be aware of this and do not tie horses up outside their box. Please only enter if you are happy to accept that the gates are open at all times, when the centre is open.
27. With your booking you acknowledge that you are taking part in a risk sport and that you are a competent rider at the level you are entering.
28. By making an entry or payment to any of our shows/hire, you are agreeing to our Rules and Regulations (terms and conditions), that can be found on our website www.summerhouseequestrian.com